Features

Everything a great receptionist does. None of the sick days.

LexisGrid isn't a chatbot with a script. It's a receptionist that knows your business, works every channel, books real appointments and reports back — here's each piece, up close.

Answers instantly — with your answers

Every reply comes from the business profile you control: your services, your prices, your hours, your policies. Not generic filler, and never a guess.

  • Responds in seconds, any hour, any day
  • Quotes real prices and durations for your services
  • If it doesn't know, it says so — and offers a follow-up from you
  • Remembers the conversation, so customers never repeat themselves
Live example
how much is a men's cut?
A men's cut is $45 and takes about 30 minutes. Want me to grab you a time this week?
do you do beard sculpting too?
That's not something we offer, sorry! For the cut though — Thursday 4:30 pm or Saturday 10 am are both free.

Books real appointments, not "requests"

LexisGrid reads your live calendar mid-conversation and only ever offers times that are genuinely open. When the customer picks one, it's booked — confirmed, on your calendar, reminder scheduled.

  • Live availability from your actual calendar
  • No double-bookings, ever
  • Knows service durations, so a 3-hour colour never lands in a 1-hour gap
  • Confirmation sent to the customer automatically
What lands on your calendar
✓ Sat 1:15 pm — Cut + Balayage — Sarah M · 0402 118 334
Booked by LexisGrid · reminder scheduled Fri 1:15 pm
All booked, Sarah ✓ Saturday at 1:15 pm. We'll text you a reminder the day before.

Captures every lead into your pipeline

Names, numbers, what they want, when they want it — pulled from the conversation and written straight into your CRM. Each lead moves through your pipeline automatically as the conversation progresses.

  • Contact details captured without a single form
  • A running summary saved against every customer record
  • Leads advance through the full journey: new → contacted → qualified → booked → quoted → won
  • Quotes tracked too — leads waiting on a price never go quiet
  • Nothing depends on anyone remembering to write it down
Your pipeline, filling itself
Sarah M — cut + balayageBooked
Mia P — bathroom renoQuote sent
Dave R — deck extension quoteQualified
Jess T — wedding packageNew lead

A dashboard that proves its worth

One page shows exactly what your receptionist did: conversations handled, leads captured, appointments booked — this week and all-time — plus your whole pipeline as a funnel, from first message to won job. And anything needing a human sits flagged at the top, so your first coffee comes with a to-do list, not a mystery.

  • Conversations, replies, leads and bookings at a glance
  • Your full pipeline as a funnel — see exactly where every lead sits
  • "Action needed" list — leads waiting on a call-back or a quote, with their details one tap away
  • Recent activity with names and timestamps
  • Your data only — every business is completely separate
This week
Conversations42
Leads19
Booked11
Pipeline funnel
New
Qualified
Booked
Won
2 leads need you — 1 call-back · 1 quote to send

A knowledge base you control — and can test

Your receptionist's brain is a simple settings page: services, prices, hours, FAQs, and the things it must never say. Change anything and it answers with the update immediately. Then test it yourself in a private chat before any customer sees it.

  • Edit prices, services and hours yourself — no developer needed
  • Add the questions you get every day, with your preferred answers
  • Set guardrails: what's out of scope, what gets handed to you
  • Private test chat — ask it anything, see exactly how it replies
You changed a price at 9:00 — it quotes it at 9:01
how much is balayage now?
Balayage starts at $250, including toner. Would you like to book in?
Profile updated — answers now use your latest changes

Every channel. Including the phone.

Website chat, SMS, Facebook Messenger, Instagram DM — and actual phone calls, answered in a natural voice that checks your calendar mid-call and books on the spot. Every conversation, from every channel, lands in the same inbox with the same follow-through.

  • Phone calls answered in a natural, friendly voice
  • Full call transcript and summary saved next to your text conversations
  • Same brain everywhere — update your info once, every channel knows
  • Customers can start on Instagram and finish on the phone seamlessly
Call summary · 11:42 am
📞 Dave R called about a deck extension in Parramatta. Approx. 40 m², hoping to start next month. Site visit booked for Tuesday 9 am. Number captured, lead moved to Qualified.
✓ Transcript saved · appointment on your calendar

Knows when a human should take over

Confidence without care is a liability. LexisGrid is built to recognise its limits: complex jobs, sensitive situations, anything outside its brief — flagged to you immediately instead of improvised.

  • Politely declines out-of-scope requests you've defined
  • Flags "wants to talk to a human" the moment it's asked
  • Never invents prices, promises or policies
  • Full conversation log, so you always have the context
Flagged for you
it's about a colour correction that went wrong somewhere else… bit complicated
I'm sorry to hear that — colour corrections are best talked through with our senior stylist directly. I've flagged this for the team and someone will call you today. Can I grab the best number?
Amira K — colour correction, wants a call · Needs you

Want to see it run on your services and prices?

Book a 20-minute demo — we'll load your business in and let you chat with it live.

Book a demo